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Proper inventory management systems play an essential role in the success of any business. It has to do with overseeing the flow of goods, from the point of procurement to storage and finally to sales.

In this framework, inventory tracking represents a crucial element that empowers businesses to control and monitor their stock levels accurately. Business owners have come to the realisation that effective inventory tracking can help them optimise their operations, enhance customer satisfaction, and reduce costs.

In this article, we will look into the importance of having a working inventory system and the profound impact it can have on the overall success of a business as well as how professional IT support technicians can assist you in implementing the right inventory tracking system for you.

What is Inventory Tracking in Business?

Inventory tracking has to do with the monitoring and recording of the movement of goods throughout the supply chain. It also involves accurately capturing data related to stock quantities, changes made over time, and locations. The importance of inventory tracking is associated with its sheer ability to provide real-time visibility into inventory levels.

This, among other things, enables businesses to make informed decisions. Where there is no proper tracking, there are risks of inaccurate forecasting, inefficient stock management, and customer dissatisfaction that businesses may face.

Definition and Scope of Inventory Tracking

Inventory tracking has to do with the systematic monitoring of stock levels, changes and locations in any business. Different tools and processes are used for recording and updating inventory data and providing insights into the movement and availability of products.

Types of inventory tracking systems

Different types of inventory systems are available for businesses. It is vital to make use of at least one of them for inventory control measures. Based on your specific needs and resources, you can employ any of them.

There are different components that make up good inventory tracking, and these include:

Stock inventory

Each product that is in the store is given a unique identifier with which the inventory manager or those working with him in the store can identify them. Such identifications can be serial numbers or barcodes, also used to accurately track their movements.

Inventory counts

You can conduct regular physical or cycle counts to reconcile actual stock levels with the quantities of items or goods recorded.

What are the Benefits of Inventory Tracking?

Those directly involved in inventory management systems, like project managers and warehouse managers, know that things can spin out of control if they do not have a proper inventory control system in place.

Human errors and frauds may occur in any business, which may go undetected for a long time. To nick such occurrences in the bud, it is vital to have accurate stock management in your industry.

The following are some of the key benefits that you can get from an effective inventory tracking system:

Preventing stockouts and overstocking

Inventory tracking can help you ensure that your business maintains an optimal stock level that meets your customers' demands without going through the embarrassment of stockouts or overstocking.

If you get real-time visibility into the inventory, your business can replenish the stock in a timely fashion. This can help you prevent lost sales as a result of product unavailability. Additionally, it can lower the costs associated with excess inventory and whatever risks can come from obsolescence.

Improved customer satisfaction

You can maintain customer satisfaction when you can meet your customers' demands and deliver products on time. Accurate inventory tracking helps you to fulfil orders more efficiently in your business, reduce lead times, and improve the customer experience. Customers will definitely have positive feedback and review for your business, resulting in increased loyalty and positive word-of-mouth.

Cost optimisation

The inventory in any business marks a significant part of what it needs to succeed. In most cases, businesses succeed because they have effective tracking management systems that optimise costs associated with their inventory management systems.

Businesses that can avoid excess inventory can minimise holding costs, such as insurance, storage, and potential write-offs that may occur due to spoilage. Inventory tracking can also provide insights into demand patterns, enabling better forecasting and reducing the risks of overstocking or understocking.

Challenges of Inventory Tracking

Manual tracking and automated tracking

Inventory tracking is challenging, primarily when businesses depend on manual methods. Spreadsheets or paper-based systems are often used in manual tracking for recording inventory levels.

This can be both time-consuming and lead to errors. In contrast, automated tracking uses specialised inventory management software and systems capable of streamlining the tracking process, reducing human errors, and providing real-time data updates.

Data accuracy and synchronisation

Maintaining accurate and synchronised inventory data across different platforms and systems is difficult. Where there is inaccurate data, it can lead to incorrect stock levels and even delayed orders.

It is crucial to create an efficient data-capturing mechanism, use data validation protocols, and ensure seamless integration of inventory tracking systems and other business processes. This is necessary to maintain data accuracy and synchronisation.

Supply chain complexities

There could even be more significant challenges for business owners if their businesses have complex supply chains, such as those involving warehouses, multiple suppliers, and distribution channels.

Managing inventory across different locations and tracking the movement of goods can be daunting. It is vital to create clear communication channels. Leverage technology and collaborate closely with suppliers to gain visibility into the whole supply chain for effective inventory tracking.

Seasonal fluctuations and demand forecasting

Seasonal fluctuations and unpredictable demand patterns can significantly impact your business inventory management system. Businesses sometimes face challenges in accurately forecasting demand during peak seasons or promotional periods.

This can lead to having excess inventory or experiencing stockouts. Businesses that use historical data, implement robust demand forecasting techniques, and market trends will be able to optimise inventory levels and mitigate the risks associated with seasonal fluctuations.

Best Practices for Effective Inventory Tracking

Using inventory management software in your business will give you a centralised platform for monitoring, tracking, and analysing inventory levels, costs, and movements.

With such software solutions, you can get real-time visibility, automated data updates, and different functionalities such as demand forecasting, order management, and reporting.

Businesses using inventory management software can also streamline their inventory tracking processes, make data-driven decisions, and enhance accuracy.

Future Trends in Inventory Tracking

Integration with emerging technologies

There is a bright future for inventory tracking with the integration of emerging technologies such as Artificial Intelligence and RFID Technology. AI-powered algorithms can analyse historical data and market trends to optimise replenishment cycles, generate accurate demand forecasts, and identify potential inventory issues.

With RFID (Radio Frequency Identification) technology, you can do various tasks such as inventory management, asset tracking, access control, contactless payment, supply chain management, and monitoring of goods or people in real-time.

Real-time inventory visibility and predictive analytics

In the near future, real-time visibility will become increasingly crucial for inventory tracking processes. Businesses will depend on advanced tracking technologies and analytics to have access to up-to-date insights into inventory levels, supply chain dynamics, and demand patterns.

Predictive analytics algorithms will forecast demand more accurately, enable proactive decision-making for optimising inventory levels, identify inventory risks, and reduce costs.

Let an IT Expert Help You with Your Needs

The experience of getting stuck midway in looking for the right inventory tracking management system for your business is not pleasant. Since there are various options available, they can leave you more confused than when you started.

Whether you have started to look at the options available yourself or have not started at all, the best approach is to seek a professional's expert advice. These are people that are capable of providing you with customised solutions for the inventory tracking needs in your business. Speak to an IT expert today!

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